November 28, 2016

9 Time-Saving Tools for Real Estate Agents


Editor's Note: This post was originally published on the PieSync blog, you can find it here.

We all know there are loads of apps out there claiming to help you get the most out of your time. But who has the time to test out all of those time-saving tools to see if they live up to their claims about saving you time?

If you're a Real Estate Agent, you're pressed for time more than anyone. When deals can be made or broken in mere minutes, you don't have time to be dilly-dallying with things or tools that may waste your time.

Full Disclosure: I'm not a Real Estate Agent. So I thought I'd ask a whole bunch of working Real Estate Agents what time-saving tools they recommend, and this list is the result.

Real Estate Agents' Top Time Saving Tools

Check out the list of these handy time-saving tools for real estate professionals...from real estate professionals! Aren't in the real estate business? We recommend checking out the list anyway, these tools are great for anyone looking to maintain productivity and crucial business relationships.

Erin Wheelock, Real Estate Salesperson with The Alliance Team at Keller Williams NYC, recommends the following two apps:


My favorite extension is Boomerang to track when emails are opened. This way I know exactly when clients open emails, and then I can call when it's fresh in their minds, or even in front of their face.


My favorite app is ProfitDash. This app tracks all of my spendings on a per listing basis. This allows me to create more accurate budgets for my business.

Phil Sveum, Broker/Owner, Coldwell Banker Success, recommends:


The most powerful tool to save time and paper, as well as provide efficient and convenient service to clients is the use of secure, electronic signatures. We use Docusign, which is the "Gold Standard" in electronic signatures and document storage.

John Jepson, Sales Manager at Samui Property Locator, recommends:

Yoast SEO

Yoast SEO tool for WordPress is my favorite for checking that my content is Google friendly, and able to provide me with a reliable way to maximize the clients seeing my new listing for sale.

We always check Yoast's important points and check to see that the indicator is "green color". Mostly we run through each required element from "Slug" to "Title description" to check they are correct and follow the correct format and writing content.

We recommend it because it is simple to use and easy fix errors on a new page. This makes Google happy with our website and we think improves our ranking performance compared to our on island competitors.

Josh Rosenthal from REPlexus recommends:


MoveIn.Space/walkthrough is a walkthrough management tool that is free and simple to use. It increases agreement between landlords and tenants by proving "it was like that at move-in".
Set-up is easy. Go to MoveIn.Space/walkthrough on your cell phone or tablet

  • Enter your house, housemates, and/or the landlord
  • Take pictures and add descriptions, model numbers, tags, etc.
  • Submit and everyone gets access to a copy of the report on the cloud, and a reminder later to do a move-out inspection

Paper checklists lack detail and are difficult to keep track of.
Pictures lack detail and are tough to timestamp.
Both are one-sided.

MoveIn.Space/walkthrough makes consistency, detail, and context equally accessible to everyone.

Nathan Garrett owner of the, recommends these two apps:


I love the Grammarly extension! It is a great way to check your spelling and grammar on the fly.

I use it to proofread my emails, blog post drafts, and even listing descriptions. Grammarly also offers synonym suggestion to help improve your writing.


The Buffer extension has been a huge time saver for me when it comes to keeping my social media profiles active.

Anytime I come across a great article, with one click of a button, I can easily add it to my Buffer queue to post at a later time.

Nicholas Bowman, SEO certified Denver Real Estate broker and investor with House Calls Realty in Colorado, recommends these two apps:

HUD Homestore application

This application is easy to use and is actually more accurate than the MLS. It provides me with the most updated information on the HUD foreclosures in my immediate area.

Mortgage Calculator App

I think Karls Mortgage Calculator app. is the best mortgage calculator application out there. I have used other apps. that had way too much bloatware.

I use this app all the time! By really using this app to it's fullest, I was able to realize the full benefits of refinancing my mortgage, and it was very easy to calculate my savings!

We recommend:


We couldn't have a blog post about time-saving tools for Real Estate Agents (and brokers), without mentioning us! We save Real Estate Agents hundreds of hours in contact management.

PieSync syncs your contacts between your cloud apps. For example, if you use the CRM Contactually and the email server Outlook, we connect these two apps together and sync all of your contacts two-way and in real time.

This means you have access to the most up to date information when you need it most.

Big time players like the Corcoran Group in NYC already use PieSync. Start a 14-day trial and see for yourself.

If you are a Real Estate Agent and have some suggestion for other time saving tools, just leave a comment and I'll add it to the blog!